PIM system implementation
(Product Information Management) for eCommerce companies
We offer comprehensive implementation of a product information management (PIM) system to companies operating in the B2B and B2C models.
What is PIM technology?
Product Information Management is an innovative solution that centralizes product data management. By digitizing the product database in one place, we ensure that product information is up-to-date and can synchronize it with other company systems. PIM is a key tool for effective product data management in e-commerce.
Benefits of implementing a PIM system for eCommerce
Aggregation of product information
Product databases in B2B systems are very extensive and contain many similar product versions. The same applies to attributes, which are more numerous and may come from external databases. A PIM system allows for the collection of product data from various sources in one place, making it easier to manage and update product information.
Data safety
Implementing a PIM system such as Akeneo or Ergonode ensures a high level of security. There's no need to give operators access to the entire e-commerce system , which could potentially make unauthorized changes. The PIM system also protects product data from unauthorized access, as all permission levels are transferred to it.
Data integration and synchronization
The PIM platform enables precise management of data integration with ERP systems and other business tools. Simplified mass data exchange for distributors when a manufacturer or supplier changes product parameters, or when a new product series is introduced. Automatic data updates at specified intervals.
Why is it worth implementing a product information management system?
The PIM system significantly impacts sales by improving the quality of product data, bringing products to market faster, and better coordinating marketing and sales activities.
Reduction of operating costs
With a PIM system, your organization can store and manage product data in one place, streamlining both online and offline sales processes, leading to lower operating costs.
Process automation
PIM solutions are intuitive and allow for the automation of many processes, which reduces the time needed to update product information and minimizes the risk of errors. Implementing PIM can significantly speed up the processes related to introducing new products to the market.
Customer satisfaction
Effective product information management and synchronization improves the quality of product data across all sales channels. As a result, your customers always receive up-to-date and accurate product information, increasing their satisfaction and loyalty.
Additionally, we offer modules
for Akeneo PIM software
PIM Akeneo
AI Product Content Generation
Product content generation module using AI (GPT chat model) based on product attributes.
Learn morePIM Akeneo
AI Translations
A module enabling mass translation of existing text-type attributes (descriptions, titles, names, etc.) into any language.
Learn more
Have any questions?
Let's talk about cooperation.
PIM implementation process
01
Analyze
Identifying product data that will be sent to eCommerce and other peripheral systems, product types, peripheral data, etc. Defining target channels and the relationships between them.
02
Data implementation
Onboarding the client to the Akeneo PIM system, preparing and launching integrations, testing the functionality of prepared integrations, and verifying whether the transferred data from PIM is delivered to the correct fields in the connected systems.
03
Data expansion
Identify missing data and prioritize its implementation, define a timeline for implementing additional information, and implement integration changes related to data development.
04
Implementation of the PIM system
Precise definition of time intervals for data exchange, integration transition to the production environment and verification of data exchange in the production environment.
05
Development,
Defining future plans for the development of the Akeneo PIM system and the information contained therein, verifying operational problems and resolving them on an ongoing basis.
Implementation time
What is the implementation time for the PIM system?
PIM system implementation time can range from several months to a year, depending on the project's complexity and the specific needs of your organization. PIM implementation depends on the scope of work, integration with existing systems, and the amount of data to be migrated.
• The more integration with other systems (ERP, CRM, e-commerce), the longer it takes to configure and test them. Implementing advanced features can also increase implementation time.
• Migrating large data sets, especially if they are incomplete or outdated, can lengthen implementation time. Organizing the data before migration is time-consuming but essential.
• The availability and commitment of an internal team can significantly speed up the implementation process.
Each implementation is unique, so accuracy is key. Pre-Implementation Analysis, which allows you to estimate the time and resources needed for a successful implementation. Implementing a PIM system can be complex, but with the help of experienced specialists and PIM solution providers, you can effectively manage the implementation process, minimizing risk and ensuring high-quality product data.
When is it worth implementing a PIM system?
As product information management becomes more and more complex due to the growth of the product database.
When sales are made through multiple channels, such as online stores , sales platforms, wholesalers, or stationary stores.
When selling products in international markets, PIM makes it easier to manage translations and product specifications.
In situations where data quality is critical to a company's operations, PIM helps ensure that all information is accurate.
When a company works with multiple suppliers and business partners, PIM facilitates the integration and exchange of information between different systems and platforms.
costs
What are the costs of implementing a PIM system?
The cost of implementing PIM depends on many factors, such as the chosen platform (e.g., Ergonode, Akeneo), the scale of the project, the number of users, and the specific requirements of your organization. Each project is priced individually.
Inquiries
How does the request for quotation work?
We take responsibility for our clients' businesses.
Our approach and effective actions build partnerships that we mutually appreciate.
01
Contact and talk about the project
Contact us and explain your needs. We'll gather all your requirements and discuss your project together (in person or via video call).
02
Specification and planning
We'll work with you to develop project specifications during a workshop at your company. At the end of the meeting, we'll create documentation, a feature list, and a full project plan.
03
Offer and implementation
We will respond to your specifications and present our offer. We will begin the project with a kick-off meeting, during which we will introduce the experts from our dedicated team and present the work schedule.
Request for Proposal Process
What else can we do for your company?
Cognize B2B eCommerce Agency - What do we do?
We offer services aimed at increasing revenue, optimizing processes and improving profitability.
Investment
Implementation and maintenance
integrations
Technology
B2B consulting
Not sure what system you need yet?
Before you decide on a specific technology, it's worth exploring which solution truly fits your sales model. Our experienced B2B eCommerce Manager consultants help companies choose the right direction—without predetermined answers. If you feel it's a good time for a consultation, learn what such a collaboration looks like.
Experience
Experience in your industry
The electrical, heating, lighting, cosmetics, medical, motorcycle, automotive, FMCG, clothing, and sports industries are just some of the industries we have implemented. Ask about our experience in your industry.
What do our clients say about us?
Punctuality, flexibility, availability, professionalism (...)
In 2017, we began working with Cognize (KMK Group) on the BAST system. Since then, the project has been developed and managed with exemplary skill. Cognize's (KMK Group) work is characterized by timeliness, flexibility, availability, professionalism, and, most importantly, the ability to present complex programming solutions in an accessible format.
This cooperation has resulted in our development and stability.
This cooperation has resulted in our development and stability, and the form of business contacts based on mutual trust is increasingly rare today, yet extremely effective.
(…) we can now easily and effectively manage our product catalog (…)
Cognize provided us with two services: Digital Sales Transformation Consulting and PIM Implementation. They provided the necessary know-how and demonstrated methods for various business process integrations with PIM systems. Thanks to their expertise, we can now easily and effectively manage our product catalog while minimizing implementation costs.
They helped us understand our needs and proposed the best solution based on the analysis results.
Our collaboration with Cognize began with a consultation. At this stage, they helped us understand our needs and proposed the best solution based on the analysis results. Cognize then began implementing the final system. The project was conducted with a high level of communication, on time, and, most importantly, with the Cognize team's ongoing initiative.
Immediately after opening the new store, we saw an immediate increase in sales.
After launching the new online store, sales immediately increased. The Cognize team (formerly KMK Group) was able to manage the project independently, working with minimal involvement from the snowboard brand. Their independence and communication skills were also impressive.
(...) we recorded a dynamic increase in our company's turnover
(...) The e-commerce platform they created not only meets all our expectations but also provides enormous opportunities for future technological development. Thanks to the solid technical architecture and innovative features, we have seen dynamic growth in our company's turnover, which we attribute directly to the functionality of the new website. Excellent communication and high availability of the team ensured we could count on support at every stage of the project. (...)
FAQ
Frequently asked questions about implementing a PIM system
When does my company need a PIM system?
If you manage thousands of products, sell across multiple channels (e.g., online stores, Allegro, Amazon), and your data is scattered across Excel and ERP systems, you need a PIM. It's a single source of truth and a place for product management across the entire company. PIM drastically shortens the time it takes to introduce new products to your offerings (time-to-market), accelerates product development, eliminates errors in descriptions and technical parameters, and allows for structured product database management, automating some tasks, for example, through the use of AI modules.
Akeneo or Ergonode – which PIM system should you choose?
As a partner in both solutions, we offer objective advice. Each inquiry is preceded by an in-depth interview, during which we analyze the needs and processes behind the scenes, and only then create a technology recommendation. Akeneo is a global leader and is ideal for companies requiring stability and a large community (it has a free Community version). Ergonode is a modern tool with an intuitive interface and workflow features, perfect for teams seeking simplicity and rapid implementation. We will help you choose the right system for your processes.
Will PIM integrate with my store and ERP?
Yes, that's its primary role. PIM retrieves data (e.g., indexes, inventory levels) from the ERP, allows for enrichment (with descriptions, attributes, images, translations), and then automatically sends the completed data to Magento, Sellina, and marketplaces. At Cognize, we specialize in building this data flow architecture between systems.
Does implementing PIM require rebuilding the current online store?
No. A PIM system is an architectural layer (backend) that operates independently of your e-commerce frontend . Communication is non-invasive – the store simply begins downloading structured product information from a new, structured source (PIM) instead of from existing Excel files or ERP.
How long does it take to implement a PIM system?
A basic PIM implementation (installation, attribute configuration, training) can take 2 to 5 months. A key step is the Pre-Implementation Analysis, during which we model the structure of your data. A well-implemented PIM quickly pays for itself by saving time for marketing and e-commerce staff.
How much does it cost to implement PIM?
The cost of implementing PIM depends on many factors, such as the chosen platform (e.g., Ergonode, Akeneo), the scale of the project, the number of users, and the specific requirements of your organization. Therefore, each project is priced individually. Most implementations fall within the budget of PLN 30-80. Schedule a free consultation to discuss the details.
Do you have an idea, a ready specification or a business need?
Write to us. We will contact you within 24 hours.